HSE and Nonconformity Management in CIM
How are injuries and near-misses reported and handled in your business? What are the consequences of small and large inventory oddities? How quickly does management find out about security breaches? And how are HSE nonconformities documented, followed-up, and tasks distributed in the closure process? Well-defined and traceable documentation processes provide an important foundation for handling non-conformities professionally and allow the business to learn and prevent them from happening in the future.
To prevent errors from occurring, you must:
- Be prepared, knowing what requirements you must meet, both internally and externally
- Create and maintain a culture of HSE and reporting
- Have a robust reporting and follow-up process
- Include recorded nonconformities in your risk analysis
- Learn from your mistakes- a nonconformity is an opportunity to prevent reoccurrence
Our ability to learn from errors improves with the introduction of a well-publicised HSE culture in the organisation whereby employees know how to detect, report and follow up nonconformities.
With CIM you have:
CIM has tools for reporting, follow-up, documenting and closing nonconformities, unwanted events, and / or enhancements suggestions. The modules safeguard the company's responsibilities towards health, environmental and safety (HSE) comprehensively and provide traceability, wherever you are and no matter the time of day.
Using CIM, you can create customisable reports and summaries from the system, which provide a detailed overview of nonconformities and their tracking. Reports can contain text, numbers, and graphical elements. The quality and nonconformity management workflow can be linked to tools for preparing and distributing questionnaires to individuals or groups. You can for example use this after the handling a nonconformity to measure satisfaction, or to receive input in connection with an ongoing investigation.
An overview of the status of, for example, the non-conformance management function can be published on information boards, which provide a comprehensive overview for your team to define its focus.
Documentation is critical for ensuring that organisations continue to learn from nonconformities. In CIM, processes and meetings that are part of the HSE and quality work can be documented and distributed through a simple and user-friendly meeting module. Minutes of meetings are recorded in CIM and provide an overview of participants, decisions and actions given. As these actions are completed, the reports update automatically, allowing those responsible to track the progress of the resolution.
With CIM, you can create customised meeting agendas with predefined templates containing fixed agenda items to ensure a uniform meeting structure.
With CIM as a system for HSE and nonconformity management, you benefit from:
- Time savings in documentation and processes
- Sharing relevant information with the organisation
- Increased knowledge and awareness
- Greater security
- Easier training of new employees
- Clearer responsibilities and role allocation within the organisation